The motor-fleet back-office for the Netherlands, expanding across Europe,
without the legacy screen-hopping.
FleetLedger runs the whole delegated-authority (MGA) motor-fleet flow — bind, endorse, settle, and reconcile carrier bordereaux — in one ledger. Proven today on Dutch volmacht books (RDW, NVGA/SUIV); built to localise across Europe.
We onboard selected volmacht teams by mandate and workflow fit. Not generally available yet.
Where it goes wrong
Motor fleets are the work that leaks into side sheets — mid-term changes by email, premium in a spreadsheet, bordereaux rebuilt at month-end. FleetLedger keeps the whole fleet in one ledger, from bind to bordereau.
The product
One ledger, from bind to bordereau.
Every action on the fleet — a new bind, a mid-term endorsement, a settlement — posts to the same append-only ledger. Nothing leaks to a side sheet.
- 01
Bind
Open the mantelpolis, fill vehicle details from a kenteken via RDW, and issue voorlopige dekking on the spot. The bind posts as the first ledger entry.
- 02
Endorse
Bijboeken, afboeken and wijzigen run as mid-term endorsements with pro-rata premium — every change tied to the master policy, no spreadsheet side files.
- 03
Settle
Naverrekening reconciles deposits against actual vehicle-days and the carrier’s rules, so settlement matches the mandate, not a month-end guess.
- 04
Reconcile
Premium and claims bordereaux are prepared continuously in the format the mandate expects — NVGA-Protocol ready, not a month-end rebuild.
Illustrative environment · sample data, no customer records
Who it is for
Built for the volmacht office — with clean edges for brokers and fleet owners.
- Volmacht office
- For the gevolmachtigd agent that owns the carrier mandate, premium logic, bordereaux, claims feed, and audit trail.
- Broker portal
- Brokers submit fleet mutations, documents, and client questions without full back-office access.
- Fleet-owner portal
- Clients see their vehicle schedule, request changes, and download agreed documents in a scoped portal.
Capabilities
Everything the fleet desk actually does in a day.
Mantelpolis & schedule
One master policy with a live vehicle schedule, carrier mandate, and coverage rules.
Mid-term endorsements
Bijboeken, afboeken, wijzigen and corrections keep the ledger clean — no spreadsheet side files.
Pro-rata premium
Configurable day-count basis, including Actual/Actual for leap-year-exact vehicle-day premium.
Voorlopige dekking
Issue an instant binder while documents, RDW checks and acceptance continue in the same flow.
Naverrekening
Reconcile deposits against actual vehicle-days and carrier rules at settlement.
RDW kenteken fill
Populate vehicle details from a kenteken at bind and endorsement intake.
Premium bordereaux
Generate premium bordereaux in the format the mandate expects, NVGA-Protocol ready.
Claims bordereaux
Prepare claims bordereaux beside premium movements so reconciliation is not split up.
Scoped portals
Separate, least-privilege views for the volmacht team, brokers, and fleet-owner clients.
Documents and notifications, delivered
Policy documents, green cards and bordereaux reach brokers and fleet owners by email and SMS, automatically — through your own mail server or ours.
Modern vs Level
A cloud-native path away from a 1988-rooted back-office.
LevelFleet data spread across Level screens, mailboxes, and Excel roll-ups.
FleetLedgerOne fleet flow from intake to bordereau, every mutation tied to the mantelpolis.
LevelChange ships on a slow vendor cycle rooted in a 1988 back-office model.
FleetLedgerCloud-native iteration and API-first integration, shipped without a workstation rollout.
LevelBordereaux become a month-end reconstruction exercise.
FleetLedgerPremium, claims and vehicle-day movements are prepared continuously for reconciliation.
Markets
Built to localise — live in the Netherlands, more on the way.
Netherlands Live 
Belgium In build 
Denmark In build 
United Kingdom In build 
France In build 
Germany In build Talk to us about your market.
Private beta
Request early access for one live fleet workflow.
The beta is scoped around a real carrier mandate, RDW lookup setup, endorsement rules, and one reconciled bordereau run. It is not generally available yet.
We open a handful of free-trial seats each cycle — one live carrier mandate per team, set up with you. A few seats remain this round.
Prefer email? Write to hello@fleetledger-insurance.com